Unpaid invoices
Always the one chasing your own money?
The job is done, the customer is happy and the invoice has gone. Then nothing. Who has paid? Who needs a nudge? How long has that one invoice been sitting there? The answers are in your accounts, your inbox and your head, but never in one place.
Online, no strings attached, no sales pitch. You'll see a blueprint within a week.
- Your own environment in Europe
- Fixed monthly price
- Live in weeks
The fix
How it works in one system
Now
- Who still needs a reminder lives on a list you keep yourself.
- Reminders feel awkward to send, so they keep getting put off.
- It takes a while to spot that a regular customer has stopped paying.
- Meanwhile you keep working for that same customer.
Soon
- One overview shows what is outstanding and what is overdue.
- Reminders follow a set schedule: friendly first, firmer later.
- Each invoice carries a payment link, so the customer can pay there and then.
- Agreed something different with a customer? Pause the reminders for that invoice.
Proof
How it already runs at Haus of Lux
At Haus of Lux the invoice is created as soon as an order is accepted, with the order number and VAT. Every invoice gets its own number with no gaps in the sequence. When a payment comes in, you can see straight away whether the invoice is paid, part-paid or still open. In the M&L Traders trade portal, invoices, payment terms and reminders run through the same system too.
When
A payment is recorded.
What the system does
It marks the invoice as open, part-paid or paid.
Then
The owner and the managers get a notification.
Haus of Lux · From order to delivery: production per workstation, courier portal, invoices and payment reminders. Build time 5 weeks.
How it works for you
From first call to working software, in weeks.
01 · This week
Intro call, 30 minutes
Online. You tell us how you work today and where it hurts. We listen first.
02 · Within a week
Blueprint with a clickable mock
Screens, roles and steps on paper, plus a mock in your house style. You approve it before we build.
03 · Weeks, not months
Build, review, go live
Every week you see progress in a test environment. Live once you approve, with your own data.
No surprises
What you know for sure up front.
Fixed monthly price
No big investment up front. Small changes are included.
Your own environment in Europe
Separate per client, permissions in the database, GDPR-compliant.
Your data stays yours
Full export whenever you want. No lock-in.
Switching without stress
Your original stays untouched; we import twice into a test first.
Questions
What you might be wondering
- Is it expensive?
- Affordable: a fixed monthly price, no large upfront investment. Invoices, payment links and reminders all sit in the same system.
- Will it take long?
- Live in weeks, not months or years. Using Xero, QuickBooks or another accounts package? We look together at what to connect and what to build in.
- How do we switch?
- The original stays untouched, and we first import twice into a test environment. Your outstanding invoices come across too, and every step is on our switching page.
- Will we be locked in?
- No. A full export whenever you want, in your own isolated environment. No lock-in.
Less time chasing payments?
Pick a time now. 30 minutes, online.
Tell us how you work today. We'll think it through with you in 30 minutes.
Next available times · Amsterdam
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You'll get a calendar invitation with a Meet link straight away.